Accountant

Full Job Description

Job description:

Graduate Accountant

Position Purpose The purpose of this position is to contribute towards the financial
accounting systems and external reporting for Massey University
and its controlled entities (the Group) as a part of the Financial
Reporting team:

• To assist in data entry process to ensure accurate and timely

management reports each month.

• To assist in the maintenance of the general ledger, and subsidiary

ledgers.

• To assist in completing external returns, management accounts, and

elements of the annual financial statements.

• To contribute towards a pleasant and efficient enquiry service for all

financial information users.

• To identify continuous improvement and value-added opportunities.

Department: Financial Reporting, Finance and Procurement, University Services
Location: Palmerston North Campus
 

Reports to: Financial Reporting Manager
Responsible for: Nil
Delegations: Nil
Job Title: Accountant - Graduate
 

Key relationships: Internal

Finance team
Tech one users

Business administrators
 

Context: We are a world-leading university in many academic disciplines and fields
of research. Our point of difference is research that is connected to
Massey University community and industry. Our researchers are developing expertise and
skills to advance human knowledge and understanding. Working together
across disciplines and locations, we solve national and global problems
through fundamental, applied and interdisciplinary research, while
culturally and artistically enriching our world.

We are deeply committed to being a Tiriti-led university, demonstrating

authentic leadership in contemporary Aotearoa New Zealand as we

uphold Te Tiriti o Waitangi, the founding document of our nation, and its

principles through our practice. We embrace this not just as an obligation

but as a real opportunity for the nation and its people.

Our educators are preparing a new generation of global leaders. Our

students are diverse and are attracted to Massey because they want to

achieve their personal goals or make their mark in the world. They

experience world-class learning that recognises their intellectual and
cultural strengths, expands their horizons and prepares them to

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contribute to a rapidly transforming world with skills, critical and creative
thinking and leadership.

We will be renowned for our passion and caring attitude. All Massey

campuses will be innovation ecosystems, acting as magnets for smart

enterprises. Wherever we are, we will operate in partnerships founded on

respect, trust and mutual benefit. Massey is not only defined by what we

do, but by how we do it.

About this department The Financial Reporting team are responsible for: the management and
operations of the Massey University Group’s General Ledger and its
subsidiary ledgers, including project and research accounts; taxation for
all entities within the Group; maintenance of the Fixed Asset Register;
preparation of external financial statements and other external financial
returns, liaison with external audit, and the provision of financial support
to the Groups subsidiaries and other controlled entities.

Massey core capabilities

At Massey we are Tiriti-led, upholding Te Tiriti o Waitangi principles through our practice, We:

• Demonstrate awareness Of Te Tiriti o Waitangi and its contribution to Aotearoa New Zealand

society

• Understand the relevance of Te Tiriti o Waitangi in relation to the work of the University and

the people we serve.

• Embracing Te Reo in relevant and practical ways in our work place interactions and

engagement with external stakeholders, giving expression to Tikanga Mäori and protocols

that demonstrates that we respect and value Maori conventions in appropriate settings.

At Massey we work together with mutual respect and caring. We:

• Act with integrity and trustworthiness and give credit to others for the work they do.

• Work cooperatively and inter-dependently to foster and promote the One University approach

• Share knowledge and communicate professionally with courtesy and mutual respect.

• Are ethical in all transactions, working within the parameters of our policies and procedures.

• Are direct, truthful and maintain confidentiality.

• Seek to understand and appreciate our differences.

• Are ethical in all transactions, working within the parameters of our policies and procedures.

• Are direct, truthful and maintain confidentiality.

• Seek to understand and appreciate our differences

• Keep ourselves and others safe; work together to embrace with the University's health, safety

and wellbeing policies, procedures and programmes; display commitment by actively

supporting all safety and wellbeing initiatives: and by actively engaging in health and safety

improvement opportunities.

At Massey we are future-focused, results- oriented and strive for excellence. We:

• Take ownership and responsibility for delivering results to support achievement of

• University objectives.

• Provide the best quality services to our customers (internal and external) ensuring our

students/ stakeholders are at the heart of everything we do.

• Deliver or support world-class research, teaching and learning and citizenship.

• Take personal responsibility for our performance, take pride in doing our job well, and commit

to ongoing personal and professional development

• Are motivated and create a positive working environment where our values are reinforced.

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• Anticipate and respond with agility and resilience to the changing needs of the University and

the communities we serve.

• Seek ways to improve our services to deliver in an efficient and effective way.

• Embrace technology and apply this innovatively to better meet the needs of those we serve.

• Challenge ourselves to reach our potential and help bring out the best in others.

• Understand how what we do contributes to the objectives of the University.

Accountabilities

Maintenance and • Assist with General Ledger (GL) month end processes within agreed
control of the timeframes
Group’s general and • Process system uploads and data entry. E.g. monthly batch posting,
subsidiary ledgers. and GL journals for independent approvals

• Assist with the completion of balance sheet reconciliations on a timely

basis

• Assist in the maintenance of the GL and subsidiary ledger charts of

account

• Assist in answering straightforward queries from across the University

about GL and sub-ledgers

• Identify areas of improvement to business processes and practices

• Other duties as required by the Financial Reporting Manager

Preparation of • Assist in the preparation of year-end communications
external reports • Work on different sections of the annual financial statements as

required, including drafting of confirmation letters, and stocktake
procedures

• Assist in the completion of year end accounts, including drafting of

schedules and working papers, and responding to basic transactional
audit queries

• Assist in drafting other external financial returns

Qualifications and Experience

Qualifications: A tertiary qualification in Accounting or Finance

Experience: • Some experience in financial accounting, including account
reconciliation is useful, but not necessary.

Professional • The intention to obtaining professional membership of a recognised
Membership: accounting body is desired. You will be fully supported to achieve this.

3 Capabilities: Behavioural

Accuracy and Attention to • Processes large amounts of detailed information with good
Detail accuracy.

• Utilises specific approaches and tools for checking and cross-

Essential

checking outputs.

• Develops and uses checklists to insure that information goes

out error-free.

• Accurately gauges the impact and cost of errors, omissions,

and oversights.

• Learns from mistakes and applies lessons learned.

Communication • Written and oral communications that produces clear and
complete communication for stakeholders

Essential
• Analyses audiences to understand their composition and

perspectives.

• Recognises which communications need to be formalised to

provide clarity, including when escalation is required.

• Confirms understanding by restating others' positions.

• Adapts listening and facilitation styles to others'

communication styles.

Continuous Transformation • Implements new systems, procedures and tools efficiently
when changes occur in the work environment.

Essential
• Adjusts current working processes or adopts new approaches

in response to changes in the business environment.

• Seeks challenging opportunities or assignments to grow and

develop one's own knowledge, skills and abilities.

• Explains lessons or experiences learned from mistakes and

failures as well as successes.

• Communicates and analyses assumptions about a particular

issue with colleagues to gain new perspectives or more
effective solutions.

Interpersonal Relationships • Works with key stakeholders internally and externally. Applies
confidentiality when required.

Essential
• Adapts interaction style appropriate to different situations and

people.

• Identifies roles and responsibilities for self and others.

• Demonstrates an understanding of alternative points of view.

• Explains impact of interactions with individuals and groups.

Results Orientation • Maintains focus on critical work standards and expectations.

• Able to track and complete agreed work in planned

Essential
timeframes.

• Takes responsibility for escalating issues that impact on

planned work and outcomes.

• Documents how results were obtained to support knowledge

transfer and best practices.

• Helps others drive tasks to completion as appropriate.

Service Excellence • Provides direct service to internal or external stakeholders

• Provides a quality of service that stakeholders describe as

Essential
excellent.

• Able to respond to common stakeholder queries and

problems or escalate if required.

• Responds to unexpected stakeholder requests with a sense

of urgency and positive action.

• Provides a level of customer centric service excellence that

contributes to the department’s objectives.

4 Capabilities: Technical

Priority Setting • Performs at least 2-3 concurrent activities without reducing
productivity.

Essential
• Completes current work according to assigned priorities.

• Recognises changing demands and priorities; validates

changes with management.

• Responds to day-to-day operational priorities while still

making progress on project work.

• Obtains information about how current assignments contribute

to organisational goals.

Problem Solving • Uses fact-finding techniques and diagnostic tools to identify
problems.

Essential
• Identifies and documents specific problems and resolution

alternatives.

• Uses initiative to develop alternative techniques for assessing

accuracy and relevance of information.

• Helps to analyse risks and benefits of alternative approaches

and obtain decision on resolution.

• Examines a specific problem and understands the perspective

of each involved stakeholder.

Information Capture • Fulfils routine information capture needs in own area with
accuracy, efficiency and attention to detail.

Essential
• Follows defined procedures to document all routine

information.

• Identifies relevant established standards, policies and

practices.

• Cites examples of different types of relevant information that

need to be captured.

• Uses automated tools to capture, organise and archive

relevant information

Finance and Accounting • Uses finance and accounting systems, procedures and
practices.

Essential
• Resolves questions about finance and accounting policies

and practices.

• Works with general ledger accounts.

• Differentiates between capital investments and expenses.

Interprets profit and loss statements, balance sheets and
financial forecasts.

Customer Service • Ensures identification of customer needs and priorities.
Management • Able to advise of issue escalation process for unresolved

issues
Essential

• Facilitates the resolution of customer queries, issues, or

concerns.

• Updates appropriate database with information required to

provide best ongoing service

Data Administration • Identifies and updates processes / systems with data required
for the department

Essential
• Assists in the design and construction of data resources

within the department.

• Performs basic tasks applying data administration tools and

systems.

• Examines the quality, compatibility and stability of the

department's data resources.

5 Document Management • Checks documents thoroughly according to standard
processes and procedures.

Essential
• Follows security and version management guidelines and

practices.

• Creates, stores, retrieves and archives electronic documents

and information.

• Uses software tools and technologies for document

management.

• Tracks document management's existing issues and best

practices.

Financial Analysis • Works with a specific financial analysis tool set.

• Utilises basic qualitative and quantitative tools and techniques

Desirable

with proficiency.

• Provides valid financial analysis aligned with key criteria.

• Prepares and interprets financial statements / reports for key

stakeholders.

• Works with stakeholders as a finance processes and

administration resource, providing information and advice.

Financial Reporting • Able to build reports providing a financial overview of the
applicable area.

Desirable
• Implements organisational methods and procedures for

financial report writing.

• Monitors compliance with organisational standards for

financial report writing.

• Analyses errors or inaccuracies in financial reports.

General Computer Proficiency • Ability to learn and use core Massey University systems

• Technology/Digital Literacy • Proficient in the use of Microsoft Word, Excel, Outlook and

PowerPoint
Essential

• Developing proficiency in the use of SharePoint (Create new,

open, edit, save)

• Performs file management tasks such as folder management

and controlled document administration.

Pre-employment checks

Pre-employment • Requirement to pass a Qualifications Validation Check.

checks:

• Requirement to pass a Criminal and Traffic Convictions (Security)

Requirement Check performed by the Ministry of Justice.
 

• Requirement to pass a Credit History and No Asset Procedure

(NAP) Credit History Check performed by Equifax.

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Skills

• Accounting Issues
• Finance
• Financial Accounting Standards Board (FASB)

Requirements

• Availability Full-Time
• Education Bachelor
• Experience 1 - 3 Year
• Gender No Preference